Canada / USA / International Destinations
Golf Vacation Package Quotations
A "quote" or "quotation" is not a confirmed booking. It provides you with itinerary and pricing details to share with your Group. Often, an itinerary is revised once or twice before the Group Organizer commits to booking the accommodation and tee times. Our Featured Packages in all regions are available to you exactly as they are presented, or you can use them as a guideline to create your plans. BCgolfguide.com will gladly customize a quote for you and your Group. If If there is something specific your Group would like to include, please don't hesitate to ask us. We will quote based on your specific needs and requests, but based on our years of experience, your best value is based on "double occupancy" - two people sharing one room.
We require a valid credit card to book your accommodation and tee times. With your approval, we will process a minimum deposit of $250 or up to 20% of your total trip value. The amount will be confirmed with you before processing. Depending on who provided the original deposits, this becomes a non-refundable deposit by the Group Organizer and guests. In rare cases, we may be required to collect additional deposits for our hotel, condo, golf course and shuttle partners.
Payments for your Golf Vacation Package
Your personal itinerary page will include a record of your deposit, final payment amounts for each player, and payment due dates. All payments are generally due 30 to 45 days before your arrival date and are based on your group size. If you book within 30 days of the arrival date, your entire package price is due in full at the time of booking. The group organizer is liable for required payments when others fail to pay. Contact us if these guests do not plan on attending. Also, be aware that with an odd number of travellers and hotel room needs, extra costs may be incurred in addition to the original package price. Please ensure your Group is aware of these commitments. Your confirmed travel itinerary will outline your Group's payment due dates, total amounts due and any group-specific cancellation requirements.
Important Note: To enable easy online payments; PayPal is our official credit card payment provider. When a refund is processed, PayPal will refund the total amount paid, less 3% to 4%. These "credit card processing fees" are not recovered or retained by BCgolfguide.com.
Golf Trip Gift Certificates
Gift Certificates are available for purchase in any denomination if the trip is booked for at least 2 nights/2 rounds for two people. They do not expire, but BCgolfguide.com encourages holders of gift certificates to use them within two years of issue. Gift certificates are non-refundable.
Change Fees (Canadian Golf Travel)
Change Fees (adjustments to confirmed itineraries)
- Outside Thirty days: $50 per Group and up, depending on changes.
- 14 - 30 days before arrival date: $75 per Group and up, depending on changes.
- Inside Fourteen days: $100 per Group and up, depending on changes.
- After arrival: no changes allowed.
Please be aware that costs averaged equally over the original number of travellers must be adjusted accordingly if the group numbers are reduced. We require the group organizer to cover this shortfall and arrange to be reimbursed directly from others. This can be discussed with your Group and handled amongst yourselves.
Cancellations (Canadian Golf Travel)
Cancelling outside of 30 days:
Your original deposit will be retained and used as a full credit to be used within 24 months of your previously planned arrival date. Some of our partners (hotels/condos/shuttle) may have collected deposits from us, and you risk this portion as being "lost." However, we will work with you to turn these amounts into future credit. This will be undertaken on a case-by-case basis.
Cancelling within 30 days and before fourteen (14) days of your arrival date:
A refund is 80% of your package price.
Please note that this assumes no additional hotel or golf course cancellation penalties may apply. Sometimes, our partner hotels and courses require deposits from us outside 30 days of arrival - typically for booking larger groups.
Cancelling within 14 days of your arrival date:
No refunds are available. However, we will work with each Group on a case-by-case basis.
Change
Fees (USA/International Golf Travel)
Change
Fees (adjustments to confirmed itineraries)
- Outside Sixty days: No charge and if available.
- 59 days before the arrival date: $50 per Group if possible.
- Inside Thirty days: $100 per Group and, if possible.
- After arrival: No changes allowed.
Please be aware that costs averaged equally over the original number of travellers must be adjusted accordingly if the group numbers are reduced. We require the group organizer to cover this shortfall and arrange to be reimbursed directly from others. This can be discussed with your Group and handle amongst yourselves.
Cancellations
Fees (USA/International Golf Travel)
Cancelling
outside of 60 days:
Your
original deposit will be retained and used as a full credit to be
used within 24 months of your previously planned arrival date. Some
of our partners (hotels/condos/shuttle) may have collected deposits
from us, and you risk this portion as being "lost."
However, we will work with you to try and turn these amounts into a
future credit as well. This will be done on a case-by-case
basis.
Cancelling
within 59 days and before thirty (30) days of your arrival date:
A
refund is 75% of your package price if we can cancel and cannot
recover payments from golf and hotel partners. Please note that
this assumes no additional hotel or golf course cancellation
penalties may apply. Our partner hotels and courses
sometimes require non-refundable deposits from us outside 30 days of arrival - typically for
booking larger groups.
Cancelling
within 30 days of your arrival date:
No
refunds are available. However,
we will work with each Group on a case-by-case basis.
Golf Vacation Package - Travel Vouchers
A hard copy of each travel voucher must be presented at each golf course and hotel.Hotels, golf courses, or shuttle service providers do NOT accept voucher images on personal electronic devices. Hotel photos and text descriptions on our website(s) are used for general descriptive purposes and may only sometimes reflect the exact room(s) you have booked. Generally, rooms are standard with one queen or two double beds. Upgraded rooms or suites are noted on your hotel vouchers. Every attempt is made to keep your Group separate from other golfers. If the course is busy, your twosome or threesome may have other players join your Group. This is ultimately a tee sheet management decision made by the respective golf courses, and it is 100% their call. BCgolfguide.com supports these decisions when made by our golf course partners.If your package exceeds four (4) golfers, consecutive tee times are booked.
Always assume all hotels are 100% non-smoking unless we note otherwise in your itinerary. Smoking in your room will result in cleaning fees of $200 or more per room per incident. BCgolfguide.com supports these decisions when enforced by our hotel partners. All incidental costs during your trip, such as parking, ferries, road tolls, extra room charges (movies, mini-bar, etc.) and gratuities, are not included in your package unless noted on your golf or hotel vouchers.
If If you require assistance while on your trip, please call us during business hours, toll-free at 1-877-223-7226. Please leave a detailed voice message if your call is not answered immediately. We will respond to your needs as soon as possible.
Additional Details: Insurance
BCgolfguide.com does not supply Cancellation Insurance. It is recommended but optional. Trip cancellation, medical/hospital, baggage, and sporting coverage are available for your vacation from your credit card provider or a third-party source. This is entirely the responsibility of each individual to coordinate on their own.
Additional Details: Dress Codes
Specific Rules and regulations are in effect for all courses. No jeans, tee shirts, tank tops or inappropriate attire, no metal spikes, and appropriate golf attire for ladies.**Do not bring your alcohol onto the courses.**
Additional Details: Changes During Your Trip
Once
you have arrived, changes to your package are not permitted. All
"no-show" reservations for golf and hotel will be subject
to zero refunds.
Unused
Portion of your Golf Vacation Package
BCgolfguide.com Inc. (CPA of BC 40424) and our golf and accommodation partners will not be responsible for any unused portion of your package. Refunds will not be issued for unused hotel rooms, tee times or any other services due to flight delays, schedule changes, weather conditions or other circumstances beyond our control. In the event of a course closure due to extreme weather, it is up to each golf club to make alternative arrangements, such as issuing rain checks directly to the golfer(s) and refunds (partial) back to BCgolfguide.com.com Inc.
Inclement Weather and Rain Checks
At BCgolfguide, we always say, "Hope for the best, but be prepared for the worst!" The golf shop has sole discretion to allow or disallow play or to limit power cart usage on a given day. If the weather allows for play and other golfers are golfing, your Group is expected to play. Please ensure you are prepared for all
eventualities. If extreme weather and courses do not allow
players to access the course, partial refunds on your trip will be
returned as one payment to the group organizer approximately two
weeks after your trip. The courses issue Rain checks when you cannot
complete your round(s).
Deportment
& Behaviour
As a BC Golf Guide.com Inc. client, we expect proper, adult behaviour while on-site at the golf courses and accommodations booked within your golf package. Our partner facilities are owned and operated by well-trained, capable, conscientious personnel. They have sole discretion to dismiss anyone who engages in unruly behaviour, conduct unbecoming of a guest, or acts inconsistent with local or federal laws, statutes or ordinances.
Note that BCgolfguide.com fully supports the decisions made by our hotel and golf course partners.Also, please note that facilities in all regions generally work together as tourism industry partners and details of any unfortunate incidents are frequently shared with other hotels and golf courses. This could impact your future access to facilities. No refunds will be issued if an incident occurs involving eviction from a hotel or unfinished rounds of golf.
Liability
BCgolfguide.com, accommodation partners and golf courses shall not be liable for injury, damage, losses, accident or expense to persons or property due to acts or defaults of any company or person providing services for a package. BCgolfguide.com.com Inc. accepts no responsibility for the actions of the suppliers or travellers listed in this package.
Travelling with Pets
We strongly recommend against bringing your pet on a golf trip booked by BCgolfguide.com. It is typically hotel/condo policy that pets are supervised. Unused golf will not be refunded if they are left alone and you are called off the course. Please do not expect golf courses to allow your pet to be at their facility. These are risks pet owners must accept on golf packages.